Chapter and Super-Chapter Resources
Resources for Both Chapters and Super-Chapters
- Incident Report Form (#630)
- GSMOL Procedure for Processing a Park Complaint (#635)
- Ideas for Guest Speakers and Programs
- Using Zoom for Meetings
- Chapter Handbook REVISED 11-2021
- Chapter By-Laws Template (#225)
- Chapter Officers Roster Form (#240)
- Chapter Allocation Request Form (#250)
- Chapter Minutes Verification Form (#330)
- Chapter Annual Treasurers Report Form (#285)
- Sample Agenda for Chapter Meetings
The Chapter Officers Roster Form should be filled in and sent to the Home Office (1) in January of every year, and (2) following each Election of Officers in any other month besides January. Whenever you lose an officer, the Chapter Officers should appoint an interim officer to serve out that officer’s term ASAP, and send the Chapter Officers Roster Form in. NEW IN 2021 – we now have an “e-fill” Chapter Officer form. This form will be emailed each month to each Chapter along with its monthly membership report. To report changes in officers or officer information at any time, simply edit the form as needed and email it to your Zone VP and to the Home Office.
The Minutes Verification Form should be sent in (1) in January of every year showing at least ONE meeting in the past year, and (2) along with the Allocation Form whenever you request an allocation, showing at least FOUR meetings in the past year. (You no longer have to send copies of the actual minutes.) VIRTUAL MEETINGS (Zoom, telephone conferences, etc.) COUNT!
The Annual Treasurers Report Form is for GSMOL Corporate use only and should be sent in no later than February 28th. The information provided by all GSMOL Chapters will be used to comply with IRS standards in filing our corporate returns.
The Chapter Allocation Form may be filled in and sent to the Home Office in your Chapter’s anniversary month (the month you were chartered or reactivated) to receive the $25 allocation, if you have had at least FOUR general meetings since your last anniversary and you still have a full slate of officers in good standing and at least the minimum number of members. The Minutes Verification Form showing the four meetings must be submitted with it. VIRTUAL MEETINGS (Zoom, telephone conferences, etc.) COUNT!
- Super-Chapter Guidelines (#270)
- Super-Chapter Charter Application (#265)
- Super-Chapter By-Laws Template (#290)
- Super-Chapter Officers Roster Form (#295)
A Super-Chapter can be formed by combining the members from two or more neighboring parks. This typically is done because there are not enough members in the parks to form individual park Chapters. In most cases there is one park with a Chapter which “adopts” the members from the nearby park(s), but a Super-Chapter can also be formed without an existing Chapter. Your nearest GSMOL Leader can help i