It’s that time of the year and our Chapters are gearing up for their annual reporting. Although the forms needed are available in our Members Only section, we understand the need to have these documents readily available. The required forms are below with an explanation of the forms.
Chapter Officers Roster Form (#240)
The Chapter Officers Roster Form should be filled in and sent to the Home Office (1) in January of every year, and (2) following each Election of Officers in any other month besides January. Whenever you lose an officer, the Chapter Officers should appoint an interim officer to serve out that officer’s term ASAP, and send the Chapter Officers Roster Form in.
Minutes Verification Form (#330)
The Minutes Verification Form should be sent in (1) in January of every year showing at least ONE meeting in the past year, and (2) along with the Allocation Form whenever you request an allocation, showing at least FOUR meetings in the past year. (You no longer have to send copies of the actual minutes.)
Annual Treasurers Report Form (#285)
The Annual Treasurers Report Form is for GSMOL Corporate use only and should be sent in no later than February 28th. The information provided by all GSMOL Chapters will be used to comply with IRS standards in filing our corporate returns.
Chapter Allocation Form (#250)
The Chapter Allocation Form may be filled in and sent to the Home Office in your Chapter’s anniversary month (the month you were chartered or reactivated) to receive the $25 allocation, if you have had at least FOUR general meetings since your last anniversary and you still have a full slate of officers in good standing and at least the minimum number of members. The Minutes Verification Form showing the four meetings must be submitted with it.
If you have trouble accessing any of these forms, the Home Office is also able to provide them. You can contact the home office at 800-888-1727.